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Illinois Freedom of Information Act

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A brief description of our public body is as follows:

  1. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
  2. an organizational chart is attached.
  3. the total amount of our operating budget for FY13 is $1,019,555. Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations. Tax levy includes:
    1. Corporate purposes (for general operating expenditures)
    2. MRF (provides for employee's retirement and related expenses)
    3. Social Security (provides for employee's FICA costs and related expenses)
    4. Audit (for annual audit and related expenses)
    5. Maintenance (for maintaining the building)
    6. Tort Liability (for insurance premiums, risk management, attorney's fees and related expenses, unemployment and worker's compensation insurance)
    7. Working Cash (for internal loans [not currently levied])
    8. Debt Service (for bond and interest payments [not currently levied])
  4. The office is located at this address: 405 West Main Street, Carbondale, IL 62901.
  5. We have the following number of persons employed:
    1. Full-time    11
    2. Part-time    8
  6. The Carbondale Public Library Board of Library Trustees exercises control over our policies and procedures. 
  7. We are required to report and be answerable for our operations to: 
    1. Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of the State Library, Anne Craig; and various other staff.

You may request the information and the records available to the public in the following manner:

  1. Use request form.
  2. Your request should be directed to the following individual: Diana Sussman, FOIA officer.
  3. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
  4. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
    1. $.15 per page for photocopies of the records
    2. $2.00 per document for certification of records
    3. Approximately $2.50 per ounce for copies mailed via certified mail.
  5. The office will respond to a written request within seven (7) working days or sooner if possible. An extension of an additional seven (7) working days may be necessary to properly respond.
  6. Records may be inspected or copied. If inspected or copied by the requestor, a library employee must be present throughout the inspection or photocopying process.
  7. You may appeal the decision of the FOIA officer, to the Board of Library Trustees.
  8. The place and times where the records will be available are as follows:
    1. Carbondale Public Library, Administrative Offices,  Monday-Thursday, 9:00am to 8:00pm., Friday-Saturday, 9:00am-6:00pm, and Sunday, 1:00pm-6:00pm

Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:

  1. Monthly Financial Statements
  2. Annual Receipts and Disbursements Reports
  3. Budget and Appropriation Ordinances
  4. Levy Ordinances
  5. Operating Budgets
  6. Annual Audits
  7. Minutes of the Board of Library Trustees
  8. Library Policies, including Materials Selection 
  9. Annual Reports to the Illinois State Library
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